The New England College of Optometry (NECO) invites applications for the position of Controller. Reporting to the Executive Director of Financial Operations, this hands-on position will manage the Business Office staff and work to ensure the accuracy of the College’s accounting and financial reporting. The Controller is tasked with assuring the revenue and expenses of the College and its affiliate, the New England College of Optometry Center for Eye Care, are accounted for in a manner consistent with GAAP and College policies and procedures. The Controller will guide financial decisions by establishing, administering, and monitoring policies and procedures and protect the College’s assets by instituting, and enforcing internal controls.
About the College and Center for Eye Care
The New England College of Optometry prepares the next generation of eye care providers, educators, and innovators through a rigorous curriculum and extensive clinical experience. NECO graduates compassionate and skilled optometrists prepared to practice in diverse settings. Located in the heart of Boston, the College is a small, independent graduate institution that has a student body of approximately 530 students from 34 states and 8 countries.
The NECO Center for Eye Care is the patient care and clinical education affiliate of the New England College of Optometry. It is one of the largest providers of optometric services in Massachusetts with nearly 90,000 annual patient visits at more than 43 locations, including many of Greater Boston’s community health centers.
The Controller is responsible for the daily management of the Business Office including disbursements (payroll and A/P), A/R, cash management, and general accounting. The Business Office serves students, staff and faculty as a service center and the Controller works with the staff to maintain good customer service for its constituents. The Controller is responsible for the integrity of accounting information by recording, verifying, and approving transactions. The Controller will work closely with the Executive Director of Financial Operations and all Business Office staff in all matters relating to the monthly and annual close processes and the annual budget process.
Principle Areas of Responsibility
The Controller supervises the Senior A/R Coordinator who processes all student billing and collections and cashier functions. The Controller works closely with the Financial Aid Office in the management and disbursement of the College’s institutional loan funds and Federal funds. Assist in maintaining all sub-ledgers for student accounts, loan funds, and reserves. Act as the liaison to the College’s student loan processor, Heartland ECSI, Inc., in overseeing annual tax filings, borrower defaults or overpayments, and general management of the relationship.
Manage the College and Clinic bank accounts that consist of 15 accounts with four banking institutions. Oversee daily postings of cash receipts and disbursements, maintain daily balances, advise senior management on cash balances and short term investing, as needed.
Act as main contact with the College’s insurance agent and insurance companies. Supervise the annual workers’ compensation audit, maintain prepaid balances, ensure adherence to travel and vehicle policies in areas of insurance and risk. Meet annually to review renewals and coverage with senior management and the College’s insurance agent. Maintain all records regarding the College’s owned vehicles, medical liability, D&O and other policies in accordance with best practices.
Working with the Senior Staff Accountant, the Controller is responsible for the maintenance of the fixed assets sub-ledger in accordance with the College’s policies and best practices. Manage the reconciliation of the sub-ledger to the general ledger each month, process depreciation entries, work with the Facilities Department on construction in progress accounts, maintain capital project reports per annual capital budget, and account for disposals in accordance with generally accepted accounting principles.
General Accounting and Budgeting
Prepare certain entries monthly, quarterly and annually; reconcile balance sheet accounts, supervise the reconciliation of all accounts prepared by the Business Office staff. Working closely with the Senior Staff Accountant and the Executive Director of Financial Operations, prepare the College’s annual operating and capital budgets.
Working with the Disbursements Manager, the Controller will oversee the weekly check processing for the College and Clinic. The Controller will review all A/P checks before signing by senior management. Working with the Disbursements Manager, the Controller will be responsible, along with the Human Resources Department for the bi-weekly processing of payroll for the College and Clinic employees including faculty, staff and students. Ensure the payroll entries are posted and all gross to net entries are prepared and posted accurately.
The Controller will prepare annual reports for the Department of Education, Financial Aid reporting, US and Canadian tax forms for students, sales tax filings, oversee W-2 and Form 1099 annual reporting and other reporting as needed. The Controller will work closely with the College’s external auditors on the annual financial audit and the Financial Aid audit.
- Financial Management
- Technical Capacity
- Performance Management
- Ethical Conduct
- Communication Proficiency
- Personal Effectiveness/Credibility
- Bachelor’s Degree in Accounting required; Masters level or CPA preferred
- 10+ years’ experience in general accounting – Higher education and fund accounting preferred
- Experience with computerized ledger systems
- Advanced knowledge of Excel
- Strong problem solving and analytical skills
- Solid leadership skills and ability to motivate and educate
New England College of Optometry is an Affirmative Action/ Equal opportunity employer and actively seeks candidates from diverse backgrounds. Salary and Benefits are competitive and will depend on experience and qualifications. To apply, send cover letter, resume and three professional references to HRDepartment@neco.edu.