Administrative Assistant - Registrar’s Office

New England College of Optometry is a professional graduate School in Boston’s Back Bay neighborhood. The college seeks a full-time Administrative Assistant to support the Office of the Registrar. Reporting to the Registrar, the ideal candidate will be a self-motivated individual who is able to process information efficiently and with great attention to detail. He or she must exhibit the highest levels of professionalism and problem-solving abilities. The candidate will be expected to follow and ensure compliance with institutional policies and procedures as well as Federal and Commonwealth laws.


Provide administrative assistance in all functions of the Registrar’s Office including but not limited to writing correspondence; answering phones and emails; sending out loan deferments, verifications of education, and transcripts; processing mail; and scheduling meetings.
Accurately enter data into student database. Generate reports through the system as requested by appropriate administration and the Registrar.
Assist Registrar in duties related to several registrations, commencement activities and special projects throughout the year as well as compile student documentation for Student Affairs Committee meetings. 
Dispense information to students, administration, faculty and alumni with regard to Federal, Commonwealth and college policies, and Registrar’s Office procedures.
Solicit and compile student handbook contents from various offices and departments. 
Maintain strict confidentiality.
Perform related duties as necessitated by the position or as assigned by the Registrar.

Qualifications Needed:

Bachelor’s Degree preferred with 1-3 years experience as an administrative assistant, preferably in a College setting.
Must be detail oriented and be capable of successfully completing multiple tasks concurrently
Excellent written and oral communication skills required
Possess strong computer skills with aptitude for learning new software
Intermediate knowledge of MS Word and Excel required
Experience using a data base preferred

To apply, please submit a resume and cover letter which details how your skills relate to this position to

New England College of Optometery is an equal opportunity/affirmative action employer and encourages all qualified candidates to apply.